Rules of Procedure (FAQ)

General Rules:


Modification: The Secretariat and/or Committee Chair retains power to amend or modify any or all of the following rules of procedure General Rules:

Modification: The Secretariat and/or Committee Chair retains power to amend or modify any or all of the following rules of procedure, at their discretion.  All rulings by the Secretariat are final and cannot be appealed.

Language:  English is the official working language of JJMUNC and should be the only languages during moderated caucus’s, and in notes to the dais. If the delegate is more comfortable speaking their language they should not that it will reflect negatively dutton unmods.

Secretariat Powers:  The Secretariat and Dais hold the exclusive right to suspend debate, remove a delegate from committee, suspend note passing, issue statements, suspend necessary speakers for and against a motion, terminate a speech, and to all rights that they view are reasonably within their power.

Powers of the Committee Chair/Dais:  The Committee Chair is solely responsible for ensuring the smooth running of debate and is entitled to any action that they view is reasonable to uphold the highest excellence of debate.  In the absence of a member of the Dais, moderating ability is automatically passed to the Secretariat, Vice-Chair, or other member of the Dais.

Quorum:  Every committee requires one quarter of the committee to establish quorum, or the ability to formally debate.  Quorum will be assumed unless specifically challenged and found to be absent.

Rights of Delegates:  At JJMUNC, we believe every delegate deserves the opportunity participate in debate with no bias or interference from conference staff.  In order to ensure this, the Under Secretary General will visit every committee for feedback on the committee and notes can be passed straight to the Secretariat through the dais of each committee.

Electronic Devices:  Delegates will be permitted to use laptop computers and other electronic devices only outside of committee rooms, either during breaks/lunch or during committee with the prior approval from the Committee Chair.  The Committee Chairs will be accepting working papers and draft resolutions by paper, or flash drive.

Prewritten resolutions:  No prewritten resolutions will be allowed, no exceptions.  However, previous or ongoing legislation will be allowed in Committee.

Position Papers:  Position papers are not required by JJMUNC but may be looked highly favorable upon by your Committee Chair (see specific background guide for details).  A position paper must be submitted by the date indicated on the JJMUNC website to be eligible for position paper awards (see Awards Policy).

Voting:  All committee’s will need two thirds of members in favor of a resolution for it to pass.  All procedural votes must be voted on by all present members.  Substantive votes can be voted on with either a yes, no, or abstain by the voting members of each committee. Based on committee size the Dias may choose to amend this.


Rules Governing Debate:

Precedence of motions:  All motions will be voted on in order from most to least disruptive in the following order

During debate:

Points: (no voting needed)

Point of Personal Privilege:
Used when a delegate feels discomfort (i.e. cannot hear, temperature is too extreme, etc.)
Said “Point of Personal Privilege, the delegate of X cannot hear the speaker.”

Point of Order:
Used when a delegate feels the dais has made a procedural error (i.e. the dais has not followed the correct precedence of motions”
Said “Point of Order, the dais has not followed the correct precedence of motions.  The proposed unmoderated caucus should be voted on before the proposed moderated caucus”

Point of Inquiry:
Used when a delegate is unsure about the rule of procedure during any part of debate (i.e. is unsure whether to motion to suspend or adjourn the meeting)
Said “Point of Inquiry, the delegate of X is unsure whether to motion to suspend or adjourn the meeting.”

Motions of Debate:  

Open debate:
Used when a delegate wishes to begin debate after the meeting is declared open by the Committee Chair. No voting.

Open a Speakers List:
Used when a delegate wishes to open either a primary or secondary speakers list.  The speakers list will default to 1 minute if no speaking time is expressed by the motioning delegate. Note* It is only during speeches on the speaker’s list that a delegate must yield his time following a speech* no voting.

Extend the Current Debate:
Used when a delegate wishes to extend the current caucus (either moderated or unmoderated) by a certain time. The topic and speaking time of the original caucus will continue, but the length of the caucus may be changed as expressed by the motioning delegate. Simple majority.

Unmoderated Caucus:
Used when a delegate wishes to enter into an unmoderated caucus, in which all formal rules of debate are suspended. All proposed unmoderated caucus’ must have a topic and length of caucus included in the motion.Simple majority.


Moderated Caucus:
Used when a delegate wishes to enter into a moderated caucus, where each speaker is called on by the Committee Chair before each speech to determine the order of speakers. The delegate must include a length of caucus, length of each speech, and topic for the caucus
Delegates will raise their placards to be called on in order to speak in a
moderated caucus.Simple majority.

Introduction of a Draft Resolution:
Used when a delegate wishes to introduce a draft resolution to the Committee. Prior to being introduced as a draft resolution, all written ideas and correspondence will be considered working papers and will not be officially recognized by the dais. Note* Draft resolutions need 1/5 of the body as signatories in order to be introduced and debated.  The dais will inform you of how many signatories constitute 1.9 of the committee. Simple majority.

Introduction of an Amendment:
Used when a delegate wishes to introduce an amendment to a draft resolution. If an amendment is unanimously agreed to and signed by all sponsors of a draft resolution, it will become a friendly amendment and automatically be included into the draft resolution. If an amendment fails to be agreed upon by all sponsors, it will be considered an unfriendly amendment and needs 1/5 of the body as signatories to be considered during voting.  The voting on unfriendly amendments will take place just prior to the voting on the full draft resolution. Simple majority.

Close debate and move into voting procedure:
Used when a delegate wishes to have the committee vote on all draft resolutions on the floor
This motion will need 2 speakers for and 2 speakers against closing debate and moving into voting procedure before the committee votes on the motion. 2/3 majority.

Motions on the Meeting:

Adjournment of meeting:
Used near the close of the final committee sessions. This motion closes the meeting until it is reopened by a future committee.  This motion should only be used once during the conference, at the end of the conference. No vote needed.

Suspension of meeting:
Used to suspend the meeting directly before breaks or lunch. This motion suspends the current debate and can be reopened with a motion to resume the meeting. Simple majority.


Resumption of meeting:
Used after a suspension of the meeting for breaks or lunch
Resumes debate that occurred directly prior to the suspension of debate. No voting needed.

Motions used During Voting Procedure:

Reorder Draft Resolutions:
Used when a delegate feels it would beneficial if the draft resolutions were voted on in an non-sequential order
If not motion to reorder draft resolutions is used, the draft resolutions will be voted on in sequential/numerical order
This motion requires a speaker for reordering the resolutions and a speaker against reordering the resolutions. Simple majority.

Divide the Question:
Used when a delegate feels that a certain piece of a resolution will cause the resolution to fail as a whole
First, it will need two speakers for and two speakers against voting on whether to divide the question or not.  Then the committee will vote on whether to vote on dividing the question.  If the vote fails, the resolution remains whole and is voted on.  If the vote passes, two speakers for and two speakers against are needed on why the piece of the draft resolution should be removed on.  Then the committee will vote on whether that piece should be removed or not from the draft resolution.  Finally, if this vote fails, the draft resolution remains whole and is voted on.  If the vote passes, the questioned part of the draft resolution is struck and the amended draft resolution is voted on by the committee. Simple majority.

Roll Call Vote:
Used when a delegate wishes for the votes to be counted through a roll call vote. This requires no vote and the dais will read roll and record votes that way. No vote needed.

Motions unique to JJMUNC:  

  1. Motion to suspend debate and move into a reading period
    1. Used when sponsors wish to either read their draft resolution as is to the committee or to allow the committee to silently read the draft resolution
    2. This allows debate to be suspended while delegates read draft resolutions
    3. This motion’s placement in the precedence of motions is at the chair’s discretion
    4. The motioning delegate must provide a length of the reading period
  2. Motion for Cross-Talk
    1. Used when a delegate wishes to see the merits of a draft resolution debated between sponsors of different, contrasting draft resolutions
    2. This allows delegates to engage in live debate with the sponsors of a draft resolution
    3. This can be structured like the US Presidential Debates:  A delegate will ask a question (after being called on by the chair) to the standing sponsors (1 per Draft Resolution) of 2 or more draft resolutions that pertains to both (or all) contrasting draft resolutions.  Then the sponsors will have a limited amount of time to debate the merits of their Draft Resolution (i.e. why their Draft Resolution is better or why the other Draft Resolution is worse).
    4. This can also be structured as a cross talk between a concerned delegate and the sponsors of 1 Draft Resolution.  This can be structured as a question is asked by a delegate to one or more sponsors of a draft resolution (amount at the discretion of the chair), which shall be answered by the sponsors and debated solely between the  this should be limited to the topic of the original question.
    5. The chair retains the ability to cease or limit any cross talk or modify this motion for the specific use of this motion by the committee
    6. The chair also retains the ability to halt any question they deem not pertaining to the committee, to the topic, or is inappropriate at the Chair’s discretion.
    7. The motioning delegate must include a length of time for the cross talk and who the cross talk is to be between.

 

FAQ:

What skill level do I need to be to attend the conference as a delegate?

JJMUNC is a novice conference, but delegates of all skill sets are welcome!

Are there any refunds if I can not attend the conference?

Currently, JJMUNC does not give back refunds as the delegate cost is factored into how much food we should get, in addition to supplies like placards, notepads and gavels. If there are any issues with this policy, feel free to send an email to the Secretary General, or the Director General.

Are middle schools allowed to participate in JJMUNC?

Unfortunately, no. The school administration does not allow middle schoolers.

Are schools from outside the United States allowed at JJMUNC?

Unfortunately, no. The school administration does not allow international schools.

 

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